Privacy Policy

Last updated: November 10, 2025

Contact Information

Prime Books

78 Apostolou Pavlou Avenue

8046 Paphos, Cyprus

Phone: +357 26 385 672

Email: info@domain.com

Our Commitment to Data Protection

At Prime Books, we take your privacy seriously. This Privacy Policy explains how we collect, use, protect, and handle your personal information when you use our website and accounting services. We are committed to transparency and ensuring that your data is handled responsibly and in compliance with applicable data protection regulations, including the General Data Protection Regulation (GDPR) and Cyprus data protection laws.

As a professional accounting firm, we understand the sensitive nature of financial information and have implemented robust security measures to protect your data. This policy applies to all information collected through our website, contact forms, email communications, and service engagements.

Information We Collect

Personal Information You Provide

We collect information that you voluntarily provide to us when using our services:

• Contact details including name, email address, phone number, and business address
• Company information such as business name, registration number, and tax identification
• Financial information necessary for providing accounting services
• Communication preferences and service requirements

Information Collected Automatically

When you visit our website, we automatically collect certain technical information:

• Browser type, device information, and operating system
• IP address and general location data
• Pages visited, time spent on our website, and referral sources
• Cookie data as described in our Cookie Policy

Legal Basis for Processing

We process your personal data based on the following legal grounds: contract performance when providing accounting services, legitimate business interests for marketing and website analytics, legal obligations for tax and regulatory compliance, and your explicit consent where required by law.

How We Use Your Information

Service Delivery

We use your information primarily to provide professional accounting services, including tax preparation, audit support, financial advisory, compliance reporting, and ongoing account management. This processing is necessary for fulfilling our contractual obligations to you.

Communication and Support

We use your contact information to respond to inquiries, provide service updates, send important notifications about regulatory changes affecting your business, and deliver requested information about our services.

Website Improvement

We analyze website usage data to improve user experience, optimize our content, identify technical issues, and understand which services interest our visitors most.

Marketing Communications

With your consent, we may send you information about our services, industry insights, regulatory updates relevant to Cyprus businesses, and invitations to professional events. You can opt out of marketing communications at any time.

Data Sharing and Third Parties

We maintain strict confidentiality regarding your information. We do not sell your personal data to third parties. We may share your information only in the following limited circumstances:

With government authorities and regulatory bodies when required by law or necessary for tax compliance
With trusted service providers who assist in website hosting, email delivery, and analytics, under strict confidentiality agreements
With external auditors or professional advisors when necessary for service delivery, subject to professional confidentiality obligations
In the event of a business transfer, merger, or acquisition, where your data protection rights will be preserved

Data Security Measures

We implement comprehensive security measures to protect your personal information:

Technical Security

• SSL/TLS encryption for data transmission
• Secure data storage with encryption
• Regular security audits and updates
• Firewall and intrusion detection systems

Organizational Security

• Staff training on data protection
• Access controls and authentication
• Confidentiality agreements with personnel
• Regular backup procedures

Breach Notification: In the unlikely event of a data breach that poses a risk to your rights and freedoms, we will notify you and the relevant supervisory authority within 72 hours as required by GDPR regulations.

Data Retention Periods

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy:

Active client data: Retained for the duration of our professional relationship and for six years after service completion to comply with Cyprus accounting regulations
Inquiry and contact form data: Retained for two years unless you request earlier deletion
Website analytics data: Anonymized after 26 months
Marketing consent: Reviewed annually and deleted after three years of inactivity

Your Privacy Rights

Under GDPR and Cyprus data protection laws, you have the following rights regarding your personal information:

Access and Portability

• Request a copy of your personal data
• Receive your data in a structured, machine-readable format
• Transfer your data to another service provider

Correction and Deletion

• Correct inaccurate or incomplete data
• Request deletion of your personal information
• Restrict processing in certain circumstances

Objection and Consent

• Object to processing based on legitimate interests
• Withdraw consent for data processing
• Opt out of direct marketing communications

Supervisory Authority

• Lodge a complaint with the Cyprus Commissioner for Personal Data Protection
• Seek judicial remedy if your rights are violated

To exercise any of these rights, please contact us using the information provided at the top of this page. We will respond to your request within one month.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may:

Avoid filling out contact forms, account registrations, or any data-submitting features
Disable cookies through your browser settings (see our Cookie Policy for more details)
Contact us directly to request the deletion of any previously shared personal data

We respect your privacy choices. If you would like us to delete your data, please reach out to us using the contact details provided above. We will process your request promptly and confirm completion within 30 days.

International Data Transfers

Prime Books is based in Cyprus, within the European Union. If we transfer your data outside the EU, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission or adequacy decisions. We only work with service providers who demonstrate commitment to data protection standards equivalent to GDPR requirements.

Children's Privacy

Our services are intended for businesses and professionals. We do not knowingly collect personal information from individuals under 18 years of age. If you believe we have inadvertently collected information from a minor, please contact us immediately so we can delete such information.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations. We will notify you of significant changes by posting the updated policy on our website with a new "Last updated" date. For material changes affecting your rights, we will provide additional notice through email or prominent website notification. We encourage you to review this policy regularly to stay informed about how we protect your information.

Questions About Your Privacy?

If you have questions about this Privacy Policy, wish to exercise your data protection rights, or have concerns about how we handle your information, please contact us. We are committed to addressing your inquiries promptly and transparently.