Terms of Service

1. Acceptable Use Policy

When using our website and services, you agree to:

• 1.1 Provide accurate and complete information when submitting inquiries or engaging our services
• 1.2 Use our website for legitimate business purposes only
• 1.3 Respect intellectual property rights in all content and materials
• 1.4 Refrain from attempting to disrupt or compromise website security or functionality
• 1.5 Maintain the confidentiality of any login credentials or access information provided

2. Permitted Uses

Our website and services are intended for:

• 2.1 Researching and learning about our professional accounting services
• 2.2 Submitting inquiries about our services and capabilities
• 2.3 Engaging our professional services through formal agreements
• 2.4 Accessing educational content and resources about accounting and tax matters

3. Prohibited Uses

You may not use our services or website to:

• 3.1 Violate any applicable laws, regulations, or third-party rights
• 3.2 Transmit malicious code, viruses, or harmful software
• 3.3 Harvest or collect information about other users without consent
• 3.4 Impersonate any person or entity or misrepresent your affiliation
• 3.5 Engage in any activity that could damage Prime Books' reputation or business interests

4. Fair Usage Guidelines

We maintain fair usage policies to ensure quality service for all clients. Excessive or unreasonable use of our resources, including website features or consultation time, may result in additional charges or service limitations. We will always communicate with you before implementing any restrictions.

5. Service Engagement Requirements

To engage our professional accounting services, you must:

• 5.1 Be at least 18 years of age or represent a legally registered business entity
• 5.2 Provide accurate business registration and contact information
• 5.3 Have legal authority to enter into service agreements on behalf of your organization
• 5.4 Comply with all applicable tax and business regulations in Cyprus

6. Account Security Responsibilities

If we provide you with access credentials for any secure systems or portals, you are responsible for:

• 6.1 Maintaining the confidentiality of all login credentials
• 6.2 Notifying us immediately of any unauthorized access or security breaches
• 6.3 All activities that occur under your account credentials
• 6.4 Using strong passwords and updating them regularly

7. Service Suspension and Termination

We reserve the right to suspend or terminate services under the following circumstances:

• 7.1 Violation of these Terms of Service or applicable laws
• 7.2 Non-payment of fees or consistent late payments
• 7.3 Provision of false or misleading information
• 7.4 Conduct that may damage our professional reputation or client relationships

We will provide reasonable notice before terminating services, except in cases of serious violations requiring immediate action. Upon termination, you remain responsible for any outstanding fees and obligations.

8. Service Uptime and Maintenance

Regarding our digital services and website:

• 8.1 We strive to maintain continuous website availability but cannot guarantee uninterrupted access
• 8.2 Scheduled maintenance will be performed during off-peak hours when possible
• 8.3 We are not liable for temporary unavailability due to technical issues beyond our control
• 8.4 Critical updates may be implemented immediately to address security concerns

9. Feature Availability

Our service offerings, features, and pricing may change over time. We reserve the right to add, modify, or discontinue services with reasonable notice to existing clients. Active service agreements will be honored according to their original terms, though we may need to adjust for regulatory changes or circumstances beyond our control.

10. Geographic Restrictions

Our services are primarily designed for businesses operating in Cyprus and subject to Cyprus tax and regulatory requirements. While we may occasionally serve clients with international operations, our primary expertise and service focus remains Cyprus-based accounting and tax compliance.

11. Service Modifications and Updates

We continuously improve our services to better serve clients. This may include changes to methodologies, technologies, service delivery methods, or reporting formats. We will communicate significant changes that affect your services and provide appropriate transition support when necessary.

12. Content Ownership

The following are owned by Prime Books and protected by copyright and other intellectual property laws:

• 12.1 Website design, layout, graphics, and visual elements
• 12.2 Written content, articles, guides, and educational materials
• 12.3 Proprietary methodologies, templates, and analytical tools
• 12.4 The Prime Books name, logo, and associated branding

13. Client Data and Work Product

You retain ownership of all data and information you provide to us. Documents and reports we prepare specifically for your business become your property upon full payment of fees. However, we retain the right to maintain copies for our records and professional compliance requirements as mandated by Cyprus accounting regulations.

14. License Grants

We grant you a limited, non-exclusive, non-transferable license to access and use our website and services for your internal business purposes. This license does not permit you to reproduce, distribute, modify, or create derivative works from our proprietary content without explicit written permission.

15. Copyright and Trademark Notices

All content on this website is protected by copyright. Unauthorized reproduction or distribution may result in legal action. If you believe any content infringes your intellectual property rights, please contact us immediately with detailed information about the alleged infringement.

16. Service Fees

Professional service fees are based on:

• 16.1 The specific services selected and scope of work required
• 16.2 Complexity of your business structure and financial situation
• 16.3 Time and expertise required for service delivery
• 16.4 Current market rates for professional accounting services in Cyprus

17. Payment Terms

Payment is typically due within 30 days of invoice date unless alternative arrangements are specified in your service agreement. Late payments may incur interest charges in accordance with Cyprus commercial law. We reserve the right to suspend services for accounts with outstanding balances exceeding 60 days.

18. Fee Adjustments

We review our fee structure annually and may adjust rates to reflect changes in operating costs, regulatory requirements, or market conditions. Existing clients will receive at least 60 days notice of any fee increases, and current service agreements will be honored through their completion.